THE CONSTITUTION OF SADD SASKATCHEWAN INC
The provincial Executive of SADD shall have four (4) members who shall be the following:
The President of SADD:
The President of SADD must be at least 16 years on the day of the election and cannot be over 25 years of age.
The President of SADD must be enrolled in a Saskatchewan school or post-secondary institution.
The President of SADD is the principle spokesperson for SADD and SADD’s representative to all outside organizations.
The President of SADD chairs all SADD Director, Trustee, and General Meetings.
The President of SADD may take on other responsibilities as assigned by the Board of Representatives.
Should the President be unable to fulfill his/her duties, one of the Vice-Presidents will step in as appointed by the Board of Representatives.
The immediate past President of SADD
Two current Vice-Presidents of SADD
The Provincial Executive will be responsible for the day to day running of SADD including supervision of staff, and general execution of the responsibilities of the Board of Directors and the Board of Representatives. The Provincial Executive are members of both the Board of Directors and the Board of Representatives and are equally responsible to each. The Provincial Executive are elected according to the bylaws established by the Provincial Board of Directors and Board of Representatives.
2. Board of Directors:
The Board of Directors is responsible for all the following:
- Approving the annual budget, prepared by the SADD Board of Directors.
- All financial decisions including setting fees, prices, expense policies, purchase policies, and related matters.
- Hiring, reviewing, firing, setting salaries, and other matters related to paid staff as required.
- Arranging for the annual Audit.
- Arranging for General Meetings.
- Approving the long term planning, prepared by the SADD Board of Directors and Board of Representatives.
The Board of Directors shall consist of a minimum of seven (7) and a maximum of thirteen (13) voting members. There are three (3) groups of voting members:
i) Provincial Executive
ii) Student Director:
There are three (3) to five (5) Directors who are designated as Student Director. To be a Student Director a member must be eighteen (18) to twenty five (25) years of age and still attending a post-secondary institution. Student Directors are elected at the Annual General Meeting.
The following special qualifications exist for the positions of Provincial Executive when acting as Student Directors:
- Should an Executive member not be eighteen (18) when their term(s) on the Board of Directors is supposed to begin, then they will act as non-voting advisors to the Board of Directors and the Board of Representatives will appoint a qualified member(s) to hold a position on the Board of Directors.
- As soon as the Executive member turns eighteen (18) they will become a full voting member and the stand in member will step down.
- Should the Past President be unable to fulfill his/her position for any reason, including becoming disqualified by leaving the province, the Board of Representatives may appoint another qualified member to be a Student Director.
- Should a Student Director leave post-secondary education, during his/her term, they will be permitted to complete their term.
- Community Directors:
The Board of Representatives must appoint a minimum of two (2) individuals to a maximum of four (4) individuals to serve as Community Directors. Community Directors are usually strong supporters or representatives of SADD sponsors. If a Community Director position becomes vacant, the Board may appoint a new Community Director with a normal resolution at any Board of Representatives meeting.
- Other Officers:
If SADD has staff one of the staff members will be appointed as Secretary to the Board of Directors. If SADD does not have staff then a SADD member will be appointed Secretary. Staff does not have voting privileges. If a SADD member must act as Secretary s/he retains voting privileges.
3. The Board of Representatives:
The SADD Board of Representatives consists of members elected through elections whose procedures are determined in the bylaws. There shall be a minimum of six (6) Representatives on the Board. The Board of Representatives consists of the following:
- Provincial Executive
- Other officers:
Through the bylaws the SADD Board of Representatives may establish other Executive positions and responsibilities as required.
- District Representatives:
Through the bylaws the SADD Board of Representatives may establish representatives for Districts and/or Regions within Saskatchewan based on the number of SADD chapters, and/or number of members in specific areas.
iv) Adult Advisors:
Through the bylaws the SADD Board of Representatives must establish a minimum of two (2) to a maximum of four (4) positions on the Board for Adult Advisors. If an adult advisory position becomes vacant, the Board may appoint a new Adult Advisor with a normal resolution at any Board of Representatives meeting.
Bylaws cannot allow for the creation of any more than four (4) Adult Advisor positions on the Board of Representatives.
The SADD Board of Representatives has the following responsibilities:
- To plan and execute SADD activities and events on a provincial basis.
- To inform the membership about provincial plans and events.
- To prepare an annual SADD budget for approval by the Board of Directors.
- To select Community Directors for the Board of Directors.
- Veto Authority:
- Because the Provincial Executive and Student Directors are elected directly by all SADD members, and SADD is an organization based on youth leadership, the youth members of the Board of Directors have a veto over all Board of Director motions.
- Any motion of the Board of Directors automatically fails if it does not have the favourable vote of a minimum of four (4) Provincial Executive and Student Director members.
- Contradictory Bylaws:
- In the case that bylaws passed by different bodies within SADD contradict one another, the following indicates which bodies’ bylaws have precedence.
- Bylaws passed either at Annual General Meetings and/or through membership referendums have precedence over any bylaw passed by other bodies.
- Bylaws of the Provincial Board of Representatives have precedence over all other bodies (excepting as outlined in i. above) except bylaws passed by the Board of Directors related specifically to financial matters. However any bylaw where there is no specific financial component precedence automatically goes to the Board of Representatives.
- If a Board of Director bylaw conflicts with a Board of Representative bylaw on a financial matter the Directors have the responsibility of reaching an agreement with the Representatives. If after at least two (2) meetings agreement is not reached then the Director bylaw takes precedence.
- In the event where disagreement exists on how to interpret any element of the Jurisdiction section of this constitution the matter will be resolved by the Provincial Executive with the senior Adult Advisor member of the Board of Representatives.
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